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Setting Up Your Autoresponder Rules
Autoresponder
"rules" are conditions you create that tell Email
Automator how to react to incoming messages. They work exactly
like filters you may already be familiar with in your normal email
client. For
instance, if I wanted to send out a confirmation message each time
someone emailed me with the words "send info" in the
subject line - here's what I would do. First,
I would click the icon with the two blue arrows. It's the last one
on the right. That
opens the "Autoresponder Rules" wizard, which you will
use for creating your autoresponders. Next,
click the "Create" button. Name the rule something that
makes sense to you so you remember what each rule is for. In the
box that says "Send autoresponse when this phrase is
found", you will enter the words you are using for your
filter. That could be "send info" in the case of this
example. If you
had a free report you were offering people, the phrase you enter
could be "free report" instead. Then choose whether you
want Email Automator's incoming mail processor to look in the
subject line, the body, or both the subject line and body of the
message when looking for the phrase. Then
click "Next". Enter the name and email address you want
to use as your outgoing mail information. This should probably be
your name or business name, and your email address. Then click
"Next" again. The
next page is where you enter your autoresponder's subject line and
body. This is the message that gets sent out to someone when
the autoresponder is triggered. This happens when the words
you setup as "rules" are found in an incoming email. You
create your message and subject line in the same way you would if
you were creating a new bulk mail message. The only difference
here is that you cannot use personalization fields in the
autoresponder message. When
you are finished, click "Save". This creates the
autoresponder rule. If
your POP3 settings have been entered on the settings page, and the
box to "check new mail" has also been checked on that
page, then Email Automator will login to your email account at the
time periods you specify and respond to mails when necessary. You
can give a "rule" more importance by moving it UP in the
list of autoresponder rules. That means the program will look for
that rule first. If the incoming message doesn't meet your first
rule, then it will try the other rules that you have setup
"below" it. It does this in the same order you have your
rules. If no
rules are met, then no autoresponder message is sent. I
mentioned using this function to send out free reports, etc. You
do that by choosing certain words to use to trigger your
autoresponder. For instance... "free report". Then
you actually copy and paste your free report as the autoresponder
message. In an
ad or on your web site, you can tell people to email you with the
words "free report" in the subject line. When they do
this, Email Automator recognizes the incoming email as a request
for your report and sends it to the requestor automatically. I'm
sure you can see how many uses there are for this function. The
possibilities are endless.
If your questions
about this function have not been answered after reviewing this help
page and you are a user or our ad-free version of Email Automator,
then you can watch the
video that shows how to do this task.
If you are not a
user of the ad-free version, click
here to upgrade for only $34.95 (one time). Our ad-free
version does not put the Email Automator signature file link in
your outgoing messages.
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